Job Posting: Part-Time Administrative Assistant

 

Position Summary

Reporting directly to the CEO & Chief Librarian, the Administrative Assistant is an organizational and desktop publishing wizard. This position is responsible for providing a full range of administrative and clerical support directly to the CEO as well as to the management team, staff and Board as directed by the CEO.

 

Duties & Responsibilities

  • Establish and maintain an effective filing system.
  • Create monthly, yearly and other reports as required. This can include monthly statistical reports.
  • Operate and maintain office equipment.
  • Receive, prepare and distribute all incoming and outgoing mail.
  • Draft letters and paperwork as required for sponsorships, vendors, donors, etc.
  • Assist with Library event planning.
  • Preparation of accounts payable invoices and purchase orders.
  • Processing timesheets and attendance sheets. Maintenance of lieu banks and vacation allowances.
  • Creation and distribution of meeting agendas, minutes & other documentation as required.
  • Creation of schedules as provided.
  • Maintain current knowledge of Town services/functions and organization structure and works as a contact for the Library with the Town of Midland staff and with other libraries and organizations.
  • Purchasing/maintenance of supplies for internal library use.
  • Maintenance of service contracts for office equipment (copier, scanners, etc).
  • Editing, preparation and maintenance of library documentation such as policies, procedures, receipts, etc.
  • Assist with the planning and execution of library events & fundraisers.
  • Assist with grant applications, including researching and compiling supporting documentation for grants.
  • Processing of library memberships, non-resident memberships, etc.
  • Addition of library events, programs & new items to the website as required.
  • Producing library promotional materials as directed.
  • Assist on the information desk and circulation desk as needed.
  • Perform other duties and projects as required to support library operations.

 

What do you need to bring to this position?

  • Minimum of a grade 12 high school diploma. Secretarial/administrative education and/or experience would be considered an asset.
  • High degree of technological literacy, including the proficient use of the Microsoft Office Suite and office equipment. Experience with WordPress, social media and other technologies would be considered an asset.
  • Excellent oral and written communication, organizational and interpersonal skills.
  • Ability to respond to the public in a courteous manner.
  • Ability to work independently.
  • Ability to exercise sound judgement, maintain confidentiality and show discretion.
  • Ability to represent the Library in a positive manner.
  • A satisfactory Police Record Check with Vulnerable Sector Screening is required.

Hours:            Part-time, 15-20 hours per week

Supervisor:    CEO & Chief Librarian

Pay range:  $17.04 – $21.30/hr

Posting Date: December 15th, 2017                   Closing Date: December 29thth, 2017

 

Please apply before 5:00pm on the closing date, by submitting your resume via email, or by dropping your resume off at the library to:

 

Crystal Witzke

CEO & Chief Librarian

Midland Public Library

320 King Street

Midland, ON

L4R 3M6

E-mail: careers@midlandlibrary.com

* Only those candidates selected for further consideration will be contacted*

NO PHONE CALLS PLEASE

 

 Job Posting: On-Call Circulation Clerk

MPL is growing! We’re expanding our services and collections and are looking for someone who is versatile, creative and friendly who wants to make a difference in their community. A dedication to customer service and a strong commitment to helping others is a must.  We’re looking for someone who wants to help us in our mission and who sees themselves growing a career at the library.

Position Summary

An MPL Circulation Clerk is a customer service master who is able to thrive in a rapidly changing environment.   This includes circulation of library materials, providing general reader advisory and information services, registering and updating of membership records, registration for library programs, the collection of overdue fines and other related library fees, and maintaining the physical appearance, safety and security of the library, assisting other staff as needed and other tasks related to providing library services to the community. Evening and weekend work is required.

Duties & Responsibilities

  • Responsible for the daily handling of regular Library materials including, but not limited to: checking in and out, sorting and re-shelving, processing holds, emptying the book drop, answering telephone calls, acquainting borrowers with library procedures and sorting items on book carts.
  • Identifies and withdraws materials in need of repair. Handles other circulation counter functions such as using the photocopier & fax machine, and selling transit tickets.
  • Provides informal instruction and assistance to build skills of library users, including the use of self-check equipment, library catalogues and hand held devices.
  • Assists patrons with discovery of library materials, library equipment and library resources including providing reader’s advisory.
  • Assists on the information desk as needed, which may include, but is not limited to: assisting patrons with computer related services, library computer systems and databases, personal digital devices, and other online resources.
  • Assisting with programming as needed.
  • Performs other duties as required to support library operations.

 

What do you need to bring to this position?

  • A motivated and outgoing personality with a passion for helping the community
  • Minimum of Ontario Secondary School Diploma Grade 12. Library related education or experience would be considered an asset.
  • Minimum of 18-24 months related experience in serving the public
  • Ability to utilize an automated library system and familiarity with computer software and the Internet.
  • Excellent communication, organizational and interpersonal skills.
  • Ability to project a positive, helpful image to the public.
  • Ability to cooperate with other staff to ensure effective and efficient delivery of library service.
  • Effective and creative problem solving and trouble-shooting skills.
  • A commitment to professional development that will model lifelong learning to the community and your co-workers.
  • Physical requirements: This position will include periods of frequent standing, bending, lifting and moving library book carts of materials.

Pay Band:
$17.04 – $21.30 per hour*

Note:

This positions consists of varied shifts – the successful candidate will be required to work day, evening and weekend shifts.

Total Hours per Week: On-call casual

Posting Date: October 25th, 2017                   Closing Date: Open until position(s) are filled

 

Please apply before 5:00pm on the closing date, by submitting your resume via email, or by dropping your resume off at the library to:

 

Crystal Witzke

CEO & Chief Librarian

Midland Public Library

320 King Street

Midland, ON

L4R 3M6

 

E-mail: careers@midlandlibrary.com

 

* Only those candidates selected for further consideration will be contacted*

NO PHONE CALLS PLEASE